The Wedding Day Handover

For weddings 30–90 days away

Right now, your wedding runs on information only you have.

The Wedding Day Handover turns the decisions you have already made into a run sheet, a supplier handover and a single page for every person helping — so the day can move without every question coming back to you.

Get the Handover — £24

Instant download· One-time payment· No subscription· 14 days to change your mind

An organising tool. It does not replace a professional coordinator, venue rules or supplier contracts.

The workbook open on a laptop beside the printed guide, communications pack, photo flow planner and closeout pack.

You have decided almost everything. Now five people want it in writing.

  • The venue wants the final running order.
  • The photographer wants the family photo list, with names.
  • The caterer wants final numbers and the dietary list.
  • The DJ wants to know when the speeches finish.
  • Your mother-in-law wants to know what time to arrive, and where to park.

Every answer exists. It is in an email, a contract, a WhatsApp thread, or a decision you made in the car three weeks ago and never wrote down.

That is the gap this closes.

What it is

A finishing system for the last thirty days.

  • Not a twelve-month checklist. You are past that.
  • Not a budget tracker. That work is done.
  • Not inspiration. You have chosen.

One workbook, eight linked tabs, that takes what you have already decided and turns it into a plan other people can run without you.

The four printed documents: the guide, the communications pack, the family photo flow planner and the closeout pack.

The CLEAR Handover Method

Five steps, in order. The workbook walks you through each one.

Confirm the anchors

The times that cannot move: venue access, the registrar, the ceremony, the service call, the curfew.

Link the dependencies

What has to finish before the next thing can start. Chairs cannot go in until the arch is up.

Establish one owner

Every action gets a named person and a named backup. Not “someone will sort it”.

Add buffers and exceptions

What happens if the ceremony runs twenty minutes late — decided now, in writing, by name.

Release role packs

Each person receives one page. Only theirs.

The run sheet

Put in the times you have already confirmed. It does the rest.

You type 14:15 for the ceremony. The workbook works out that the block runs to 14:50, that the photographer is already booked somewhere else at 14:30, and that nobody has been named to walk the registrar to the snug room.

It does not invent your timeline. It builds it from the times your suppliers have already given you — and then it checks it.

You type here Works itself out Fix this Ready
The workbook, recorded. Example data — Amara & Joe is a made-up wedding.

Get the Handover — £24

Role packs

A verbal plan is not a delegated plan.

You can tell your maid of honour three times what she is doing. On the morning, she will still ask.

Choose her name. Her page assembles itself from the master plan: her times, her tasks, where to be, who to coordinate with, and what to do if something runs late. Save it as a PDF. Send it.

Do the same for the venue, the photographer, the caterer, the DJ and your dad. One plan. One page each. Nothing to keep in sync.

Eleven tasks, assembled from the run sheet. Nothing is retyped.

The checks

It tells you what is missing before the day does.

A free template stores what you type. This checks it.

  • Two things booked on the same person at the same time
  • A supplier with no day-of mobile number
  • A task whose backup is the same person as the owner
  • A hired item with nobody named to return it
  • A Plan B scenario left half-finished

Each warning says what to fix, in a sentence. Not “error”. Not a red cell you have to decode.

The suppliers tab, with one row flagged in red because the day-of contact has not been confirmed.

Get the Handover — £24

Fit

Worth being honest about who this is for.

This is for you if

  • The wedding is roughly 30 to 90 days away
  • You organised most of it yourselves
  • More than one person will be doing something on the day
  • You have suppliers who need times, and family who need instructions

This is not for you if

  • You have a full-service planner. They already do this.
  • The day is very simple: one room, one supplier, thirty people.
  • You want inspiration, styling or a budget tool.
  • You want somebody to run the day for you. That is a coordinator, and for a complicated wedding you should hire one. This makes their job easier. It does not replace them.

What you get

Everything in the handover

  • The Wedding Day Handover Workbook Eight linked tabs: anchors and constraints, suppliers, the master run sheet, people and roles, items and payments, Plan B, and role packs.
  • The Wedding Day Handover Guide 26 pages, step by step, written for someone who does not like spreadsheets.
  • The Wedding Week Communications Pack 15 pages of messages you can send as they are: the supplier timing request, the final plan release, the change-request protocol, the 48-hour lock, the morning-of check-in.
  • Editable Message Templates The same messages as plain text, ready to paste into email or WhatsApp.
  • The Family Photo Flow Planner 8 pages, so the group photographs take twenty minutes instead of fifty.
  • The Wedding Day Closeout Pack 10 pages: payments, envelopes, cards and gifts, hired items, and who takes what home.
£24

Once. No subscription. No account to keep.
The files are yours, to keep and to print.

Get the Handover — £24

You are coordinating five or more suppliers and a day that cannot be run again. This is the cheapest part of it.

An organising tool. It does not replace a professional coordinator, venue rules, supplier contracts or legal advice.

Delivery

How it works

  1. Pay by card, through Shopify’s checkout.
  2. The download link arrives by email straight away.
  3. Open the workbook in Microsoft Excel, or in LibreOffice, which is free.
  4. Start on the Start Here tab. It tells you what to do next.
14 days to change your mind.

If it is not what you expected, email weddinghandover@outlook.com. Refunds are processed within 5 working days.

Stuck on something instead? Email the same address. A real person replies within two working days — usually sooner, but two is what we promise.

Questions

The ones that usually come up

My venue already has a coordinator.
Venue coordinators run the venue. They make sure the room is turned around and the bar opens on time. They are not there to tell your florist which gate to use, chase your photographer’s arrival time, or hand your DJ the payment envelope. This organises your side — and gives the venue one clear document instead of six emails.
My photographer said they would do the timeline.
Photographers build the timeline around photography: the light, the portraits, the groups. That is one dependency out of many. Your plan also has to hold the catering service call, the registrar’s window, transport, the music curfew and who is carrying the rings. Give your photographer the finished plan and they will tell you where it breaks.
There are free templates online.
There are. Most of them store what you type. This one checks it: it works out durations, finds two things booked on the same person, flags a supplier with no mobile number, and will not let a Plan B scenario sit half-finished. Then it builds each person’s page for you.
I could build this myself.
You could. What you would be building is the structure, the formulas, the error checks, fourteen messages and four printable packs. If you enjoy that kind of work, build it — genuinely. If you would rather spend the evening confirming suppliers than designing a spreadsheet, this is £24.
Every wedding is different.
Which is why it starts with your anchors rather than a template timeline. You enter the times your venue and registrar have already fixed. Everything else is built around them.
I hate spreadsheets.
Reasonable. You type into yellow cells only. Blue cells fill themselves in. The 26-page guide assumes you have never written a formula and never asks you to. Everything you need to hand to another person prints as an ordinary page.
It is too late — the wedding is in five weeks.
Five weeks out is exactly what this is for. It does not ask you to redo twelve months of planning. It asks you to write down what is already decided, and hand it over properly.
I need a person, not a file.
For a complicated wedding — several venues, a large production, nobody reliable to lead the day — hire a coordinator. Then give them this. A coordinator who arrives with your anchors, suppliers, owners and Plan B already in one document starts three conversations ahead.

Someone will have a question on the day. It does not have to be you they ask.

Get the Handover — £24

Instant download· One-time payment· 14 days to change your mind

An organising tool. It does not replace a professional coordinator, venue rules, supplier contracts or legal advice.